AGREEMENT TO OUR LEGAL TERMS

We are Onboarded, Inc. ("Company," "we," "us," "our"), a company registered in Nevada, United States at 885 Tahoe Blvd., #D-6, Incline Village, NV 89451.

We operate the website http://www.onboarded.com (the "Site"), as well as any other related products and services that refer or link to these legal terms (the "Legal Terms") (collectively, the "Services").

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Terms of Use

These Terms of Use (“Terms”) governs your use of Onboarded’s platform and services (“Services”) when accessed directly through Onboarded. If you access Onboarded-powered Services via a third-party partner platform (e.g., Partner Platforms), your use is also subject to that platform’s terms and conditions. This Policy supplements those agreements.

Scope of Services

Onboarded provides tools and workflows that facilitate compliance and onboarding processes for employers and their employees/workers:

  • Employers: Employers configure workflows, define policies, and customize compliance-related content (e.g., forms, notices, disclosures) to meet their specific regulatory and business needs. Onboarded’s pre-built Core Compliance Services include templates and workflows designed to support compliance with requirements such as employment eligibility verification (e.g., Form I-9), federal, state, and local tax withholding forms, and workplace notices.
  • Customers may adopt these Core Compliance Services as provided by Onboarded or modify them to fit their specific requirements. In all cases, Customers remain solely responsible for ensuring their use of the Services meets applicable laws and regulatory obligations.

When Onboarded’s Services are accessed through Partner Platforms, Onboarded acts as the backend facilitator for workflows and transactions initiated and configured by the Partner or its Customers. End-users accessing the Services via Partner Platforms remain subject to the Partner’s agreements, supplemented by this Policy.

For Workers

Workers (e.g., employees, independent contractors, or similar roles) interact with Onboarded Services as directed by their employer (the Customer). Onboarded facilitates onboarding tasks, including:

  • Providing personal information as required by the employer’s workflows.
  • Completing employment eligibility verification forms (e.g., Form I-9), tax withholding forms, or other compliance-related documents.
  • Electronically signing documents where applicable.
  • Submitting additional data or acknowledgments required for compliance purposes.

Onboarded acts solely as a facilitator of these tasks and does not determine the content, timing, or specific compliance requirements of any workflows. Onboarded assumes no responsibility for ensuring Workers meet compliance obligations—this responsibility remains with the Customer (employer).

Partner Platform Use

Partner Platform Use: Onboarded’s Services may be accessed via a third-party partner platform (“Partner Platform”) where our tools are integrated, embedded, or branded under the partner’s name. By using any Onboarded-powered features or workflows through a Partner Platform, you acknowledge and agree that (i) Onboarded is the underlying provider of those Services, (ii) these Terms of Use apply to your use of Onboarded’s Services, and (iii) Onboarded disclaims any legal or compliance responsibility for Partner Platform customizations, configurations, or representations. The Partner Platform remains solely responsible for supporting its customer relationships, including account setup, support, billing, and delivery of additional services. You are responsible for using Onboarded’s Services in compliance with applicable laws and agree that Onboarded’s tools do not constitute legal advice or guarantee compliance.

For any questions or concerns about this Policy, or to clarify your responsibilities when accessing Onboarded Services directly or through a Partner Platform, you can contact us using the information provided below.

By accessing or using our Services, you acknowledge that you have read, understood, and agreed to be bound by these Legal Terms.

You can contact us by phone at (+1)7758991038, email at legal@onboarded.com, or by mail to 885 Tahoe Blvd., #D-6, Incline Village, NV 89451, United States.

These Legal Terms constitute a legally binding agreement made between you, whether personally or on behalf of an entity ("you"), and Onboarded, Inc., concerning your access to and use of the Services. You agree that by accessing the Services, you have read, understood, and agreed to be bound by all of these Legal Terms. IF YOU DO NOT AGREE WITH ALL OF THESE LEGAL TERMS, THEN YOU ARE EXPRESSLY PROHIBITED FROM USING THE SERVICES AND YOU MUST DISCONTINUE USE IMMEDIATELY.

Supplemental terms and conditions or documents that may be posted on the Services from time to time are hereby expressly incorporated herein by reference. We reserve the right, in our sole discretion, to make changes or modifications to these Legal Terms from time to time. We will alert you about any changes by updating the "Last updated" date of these Legal Terms, and you waive any right to receive specific notice of each such change. It is your responsibility to periodically review these Legal Terms to stay informed of updates. You will be subject to, and will be deemed to have been made aware of and to have accepted, the changes in any revised Legal Terms by your continued use of the Services after the date such revised Legal Terms are posted.

The Services are intended for users who are at least 18 years old. Persons under the age of 18 are not permitted to use or register for the Services.

We recommend that you print a copy of these Legal Terms for your records.

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1. OUR SERVICES

The information provided when using the Services is not intended for distribution to or use by any person or entity in any jurisdiction or country where such distribution or use would be contrary to law or regulation or which would subject us to any registration requirement within such jurisdiction or country. Accordingly, those persons who choose to access the Services from other locations do so on their own initiative and are solely responsible for compliance with local laws, if and to the extent local laws are applicable.

Onboarded provides tools and system automation to facilitate employment-related processes, including onboarding workflows, compliance tasks, and document management. The configurations, policies, workflows, and content utilized through our platform are determined and managed by our Customers—most often the User’s Employer or their designated representative. Onboarded does not provide legal advice, certify compliance, or assume responsibility for the regulatory obligations of its Customers. Users will generally interact with Onboarded after being directed to the platform by their Employer to complete tasks such as submitting forms, signing documents, or providing information as part of their Employer’s compliance workflows. While Onboarded may offer core compliance tools designed to assist with general industry standards, it is the Customer’s sole responsibility to ensure their use of the platform meets all applicable legal, regulatory, or industry-specific requirements. If a User opts to enter into an independent relationship with Onboarded—such as creating a Worker Profile or interacting with our Services outside of their Employer’s direction—these Terms will govern that relationship. Such use is independent of any employment relationship, and agreeing to these Terms does not create an employment relationship between Onboarded and the User. All employment-related responsibilities and compliance obligations remain strictly between the User and their Employer.

2. INTELLECTUAL PROPERTY RIGHTS

Our intellectual property

We are the owner or the licensee of all intellectual property rights in our Services, including all source code, databases, functionality, software, website designs, audio, video, text, photographs, and graphics in the Services (collectively, the "Content"), as well as the trademarks, service marks, and logos contained therein (the "Marks").

Our Content and Marks are protected by copyright and trademark laws (and various other intellectual property rights and unfair competition laws) and treaties in the United States and around the world.

The Content and Marks are provided in or through the Services "AS IS" for your internal business purpose only.

Your use of our Services

Subject to your compliance with these Legal Terms, including the "PROHIBITED ACTIVITIES" section below, we grant you a non-exclusive, non-transferable, revocable license to:

  • access the Services; and
  • download or print a copy of any portion of the Content to which you have properly gained access,

solely for your internal business purpose.

Except as set out in this section or elsewhere in our Legal Terms, no part of the Services and no Content or Marks may be copied, reproduced, aggregated, republished, uploaded, posted, publicly displayed, encoded, translated, transmitted, distributed, sold, licensed, or otherwise exploited for any commercial purpose whatsoever, without our express prior written permission.

If you wish to make any use of the Services, Content, or Marks other than as set out in this section or elsewhere in our Legal Terms, please address your request to: legal@onboarded.com. If we ever grant you the permission to post, reproduce, or publicly display any part of our Services or Content, you must identify us as the owners or licensors of the Services, Content, or Marks and ensure that any copyright or proprietary notice appears or is visible on posting, reproducing, or displaying our Content.

We reserve all rights not expressly granted to you in and to the Services, Content, and Marks.

Any breach of these Intellectual Property Rights will constitute a material breach of our Legal Terms and your right to use our Services will terminate immediately.

Your submissions and contributions

Please review this section and the "PROHIBITED ACTIVITIES" section carefully prior to using our Services to understand the (a) rights you give us and (b) obligations you have when you post or upload any content through the Services.

Submissions: By directly sending us any question, comment, suggestion, idea, feedback, or other information about the Services ("Submissions"), you agree to assign to us all intellectual property rights in such Submission. You agree that we shall own this Submission and be entitled to its unrestricted use and dissemination for any lawful purpose, commercial or otherwise, without acknowledgment or compensation to you.

Contributions: The Services may invite you to chat, contribute to, or participate in blogs, message boards, online forums, and other functionality during which you may create, submit, post, display, transmit, publish, distribute, or broadcast content and materials to us or through the Services, including but not limited to text, writings, video, audio, photographs, music, graphics, comments, reviews, rating suggestions, personal information, or other material ("Contributions"). Any Submission that is publicly posted shall also be treated as a Contribution.

You understand that Contributions may be viewable by other users of the Services and possibly through third-party websites.

When you post Contributions, you grant us a license (including use of your name, trademarks, and logos): By posting any Contributions, you grant us an unrestricted, unlimited, irrevocable, perpetual, non-exclusive, transferable, royalty-free, fully-paid, worldwide right, and license to: use, copy, reproduce, distribute, sell, resell, publish, broadcast, retitle, store, publicly perform, publicly display, reformat, translate, excerpt (in whole or in part), and exploit your Contributions (including, without limitation, your image, name, and voice) for any purpose, commercial, advertising, or otherwise, to prepare derivative works of, or incorporate into other works, your Contributions, and to sublicense the licenses granted in this section. Our use and distribution may occur in any media formats and through any media channels.

This license includes our use of your name, company name, and franchise name, as applicable, and any of the trademarks, service marks, trade names, logos, and personal and commercial images you provide.

You are responsible for what you post or upload: By sending us Submissions and/or posting Contributions through any part of the Services or making Contributions accessible through the Services by linking your account through the Services to any of your social networking accounts, you:

  • confirm that you have read and agree with our "PROHIBITED ACTIVITIES" and will not post, send, publish, upload, or transmit through the Services any Submission nor post any Contribution that is illegal, harassing, hateful, harmful, defamatory, obscene, bullying, abusive, discriminatory, threatening to any person or group, sexually explicit, false, inaccurate, deceitful, or misleading;
  • to the extent permissible by applicable law, waive any and all moral rights to any such Submission and/or Contribution;
  • warrant that any such Submission and/or Contributions are original to you or that you have the necessary rights and licenses to submit such Submissions and/or Contributions and that you have full authority to grant us the above-mentioned rights in relation to your Submissions and/or Contributions; and
  • warrant and represent that your Submissions and/or Contributions do not constitute confidential information.

You are solely responsible for your Submissions and/or Contributions and you expressly agree to reimburse us for any and all losses that we may suffer because of your breach of (a) this section, (b) any third party’s intellectual property rights, or (c) applicable law.

We may remove or edit your Content: Although we have no obligation to monitor any Contributions, we shall have the right to remove or edit any Contributions at any time without notice if in our reasonable opinion we consider such Contributions harmful or in breach of these Legal Terms. If we remove or edit any such Contributions, we may also suspend or disable your account and report you to the authorities.

Copyright infringement

We respect the intellectual property rights of others. If you believe that any material available on or through the Services infringes upon any copyright you own or control, please immediately refer to the "DIGITAL MILLENNIUM COPYRIGHT ACT (DMCA) NOTICE AND POLICY" section below.

3. USER REPRESENTATIONS

By using the Services, you represent and warrant that: (1) all registration information you submit will be true, accurate, current, and complete; (2) you will maintain the accuracy of such information and promptly update such registration information as necessary; (3) you have the legal capacity and you agree to comply with these Legal Terms; (4) you are not a minor in the jurisdiction in which you reside; (5) you will not access the Services through automated or non-human means, whether through a bot, script or otherwise; (6) you will not use the Services for any illegal or unauthorized purpose; and (7) your use of the Services will not violate any applicable law or regulation.

If you provide any information that is untrue, inaccurate, not current, or incomplete, we have the right to suspend or terminate your account and refuse any and all current or future use of the Services (or any portion thereof).

4. USER REGISTRATION

You may be required to register to use the Services. You agree to keep your password confidential and will be responsible for all use of your account and password. We reserve the right to remove, reclaim, or change a username you select if we determine, in our sole discretion, that such username is inappropriate, obscene, or otherwise objectionable.

5. PURCHASES AND PAYMENT

We accept the following forms of payment:

You agree to provide current, complete, and accurate purchase and account information for all purchases made via the Services. You further agree to promptly update account and payment information, including email address, payment method, and payment card expiration date, so that we can complete your transactions and contact you as needed. Sales tax will be added to the price of purchases as deemed required by us. We may change prices at any time. All payments shall be in US dollars.

You agree to pay all charges at the prices then in effect for your purchases and any applicable shipping fees, and you authorize us to charge your chosen payment provider for any such amounts upon placing your order. We reserve the right to correct any errors or mistakes in pricing, even if we have already requested or received payment.

We reserve the right to refuse any order placed through the Services. We may, in our sole discretion, limit or cancel quantities purchased per person, per household, or per order. These restrictions may include orders placed by or under the same customer account, the same payment method, and/or orders that use the same billing or shipping address. We reserve the right to limit or prohibit orders that, in our sole judgment, appear to be placed by dealers, resellers, or distributors.

6. SUBSCRIPTIONS

Billing and Renewal

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Billing and renewal terms for Onboarded’s services are primarily governed by the agreement directly negotiated between the platform provider (our Partner) and the Customer. This includes, but is not limited to:

  • Subscription fees and payment schedules.
  • Terms for renewals, upgrades, or modifications to the service.
  • Any applicable overage or consumption-based fees.

Onboarded facilitates the services provided under the Partner’s agreement with its Customer. If applicable, Onboarded may issue notifications or provide supporting details regarding usage, invoicing, or other billing-related items on behalf of the Partner.

Customers are responsible for ensuring timely payment as outlined in their agreement with the platform provider. Questions or concerns regarding billing, renewals, or related matters should be directed to the platform provider or as otherwise specified in the Customer’s agreement.

In cases where Customers access Onboarded services directly (outside of a platform agreement), billing and renewal terms are outlined in Onboarded’s separate agreements with those Customers.

Cancellation

All purchases are non-refundable. You can cancel your subscription at any time by contacting us using the contact information provided below. Your cancellation will take effect at the end of the current paid term. If you have any questions or are unsatisfied with our Services, please email us at legal@onboarded.com.

Fee Changes

We may, from time to time, make changes to the subscription fee and will communicate any price changes to you in accordance with applicable law.

7. PROHIBITED ACTIVITIES

You may not access or use the Services for any purpose other than that for which we make the Services available. The Services may not be used in connection with any commercial endeavors except those that are specifically endorsed or approved by us.

As a user of the Services, you agree not to:

  • Systematically retrieve data or other content from the Services to create or compile, directly or indirectly, a collection, compilation, database, or directory without written permission from us.
  • Trick, defraud, or mislead us and other users, especially in any attempt to learn sensitive account information such as user passwords.
  • Circumvent, disable, or otherwise interfere with security-related features of the Services, including features that prevent or restrict the use or copying of any Content or enforce limitations on the use of the Services and/or the Content contained therein.
  • Disparage, tarnish, or otherwise harm, in our opinion, us and/or the Services.
  • Use any information obtained from the Services in order to harass, abuse, or harm another person.
  • Make improper use of our support services or submit false reports of abuse or misconduct.
  • Use the Services in a manner inconsistent with any applicable laws or regulations.
  • Engage in unauthorized framing of or linking to the Services.
  • Upload or transmit (or attempt to upload or to transmit) viruses, Trojan horses, or other material, including excessive use of capital letters and spamming (continuous posting of repetitive text), that interferes with any party’s uninterrupted use and enjoyment of the Services or modifies, impairs, disrupts, alters, or interferes with the use, features, functions, operation, or maintenance of the Services.
  • Engage in any automated use of the system, such as using scripts to send comments or messages, or using any data mining, robots, or similar data gathering and extraction tools.
  • Delete the copyright or other proprietary rights notice from any Content.
  • Attempt to impersonate another user or person or use the username of another user.
  • Upload or transmit (or attempt to upload or to transmit) any material that acts as a passive or active information collection or transmission mechanism, including without limitation, clear graphics interchange formats ("gifs"), 1×1 pixels, web bugs, cookies, or other similar devices (sometimes referred to as "spyware" or "passive collection mechanisms" or "pcms").
  • Interfere with, disrupt, or create an undue burden on the Services or the networks or services connected to the Services.
  • Harass, annoy, intimidate, or threaten any of our employees or agents engaged in providing any portion of the Services to you.
  • Attempt to bypass any measures of the Services designed to prevent or restrict access to the Services, or any portion of the Services.
  • Copy or adapt the Services' software, including but not limited to Flash, PHP, HTML, JavaScript, or other code.
  • Except as permitted by applicable law, decipher, decompile, disassemble, or reverse engineer any of the software comprising or in any way making up a part of the Services.
  • Except as may be the result of standard search engine or Internet browser usage, use, launch, develop, or distribute any automated system, including without limitation, any spider, robot, cheat utility, scraper, or offline reader that accesses the Services, or use or launch any unauthorized script or other software.
  • Use a buying agent or purchasing agent to make purchases on the Services.
  • Make any unauthorized use of the Services, including collecting usernames and/or email addresses of users by electronic or other means for the purpose of sending unsolicited email, or creating user accounts by automated means or under false pretenses.
  • Use the Services as part of any effort to compete with us or otherwise use the Services and/or the Content for any revenue-generating endeavor or commercial enterprise.
  • Use the Services to advertise or offer to sell goods and services.
  • Sell or otherwise transfer your profile.

8. USER GENERATED CONTRIBUTIONS

The Services may invite you to chat, contribute to, or participate in blogs, message boards, online forums, and other functionality, and may provide you with the opportunity to create, submit, post, display, transmit, perform, publish, distribute, or broadcast content and materials to us or on the Services, including but not limited to text, writings, video, audio, photographs, graphics, comments, suggestions, or personal information or other material (collectively, "Contributions"). Contributions may be viewable by other users of the Services and through third-party websites. As such, any Contributions you transmit may be treated as non-confidential and non-proprietary. When you create or make available any Contributions, you thereby represent and warrant that:

  • The creation, distribution, transmission, public display, or performance, and the accessing, downloading, or copying of your Contributions do not and will not infringe the proprietary rights, including but not limited to the copyright, patent, trademark, trade secret, or moral rights of any third party.
  • You are the creator and owner of or have the necessary licenses, rights, consents, releases, and permissions to use and to authorize us, the Services, and other users of the Services to use your Contributions in any manner contemplated by the Services and these Legal Terms.
  • You have the written consent, release, and/or permission of each and every identifiable individual person in your Contributions to use the name or likeness of each and every such identifiable individual person to enable inclusion and use of your Contributions in any manner contemplated by the Services and these Legal Terms.
  • Your Contributions are not false, inaccurate, or misleading.
  • Your Contributions are not unsolicited or unauthorized advertising, promotional materials, pyramid schemes, chain letters, spam, mass mailings, or other forms of solicitation.
  • Your Contributions are not obscene, lewd, lascivious, filthy, violent, harassing, libelous, slanderous, or otherwise objectionable (as determined by us).
  • Your Contributions do not ridicule, mock, disparage, intimidate, or abuse anyone.
  • Your Contributions are not used to harass or threaten (in the legal sense of those terms) any other person and to promote violence against a specific person or class of people.
  • Your Contributions do not violate any applicable law, regulation, or rule.
  • Your Contributions do not violate the privacy or publicity rights of any third party.
  • Your Contributions do not violate any applicable law concerning child pornography, or otherwise intended to protect the health or well-being of minors.
  • Your Contributions do not include any offensive comments that are connected to race, national origin, gender, sexual preference, or physical handicap.
  • Your Contributions do not otherwise violate, or link to material that violates, any provision of these Legal Terms, or any applicable law or regulation.

Any use of the Services in violation of the foregoing violates these Legal Terms and may result in, among other things, termination or suspension of your rights to use the Services.

9. CONTRIBUTION LICENSE

By posting your Contributions to any part of the Services or making Contributions accessible to the Services by linking your account from the Services to any of your social networking accounts, you automatically grant, and you represent and warrant that you have the right to grant, to us an unrestricted, unlimited, irrevocable, perpetual, non-exclusive, transferable, royalty-free, fully-paid, worldwide right, and license to host, use, copy, reproduce, disclose, sell, resell, publish, broadcast, retitle, archive, store, cache, publicly perform, publicly display, reformat, translate, transmit, excerpt (in whole or in part), and distribute such Contributions (including, without limitation, your image and voice) for any purpose, commercial, advertising, or otherwise, and to prepare derivative works of, or incorporate into other works, such Contributions, and grant and authorize sublicenses of the foregoing. The use and distribution may occur in any media formats and through any media channels.

This license will apply to any form, media, or technology now known or hereafter developed, and includes our use of your name, company name, and franchise name, as applicable, and any of the trademarks, service marks, trade names, logos, and personal and commercial images you provide. You waive all moral rights in your Contributions, and you warrant that moral rights have not otherwise been asserted in your Contributions.

We do not assert any ownership over your Contributions. You retain full ownership of all of your Contributions and any intellectual property rights or other proprietary rights associated with your Contributions. We are not liable for any statements or representations in your Contributions provided by you in any area on the Services. You are solely responsible for your Contributions to the Services and you expressly agree to exonerate us from any and all responsibility and to refrain from any legal action against us regarding your Contributions.

We have the right, in our sole and absolute discretion, (1) to edit, redact, or otherwise change any Contributions; (2) to re-categorize any Contributions to place them in more appropriate locations on the Services; and (3) to pre-screen or delete any Contributions at any time and for any reason, without notice. We have no obligation to monitor your Contributions.

10. SOCIAL MEDIA

As part of the functionality of the Services, you may link your account with online accounts you have with third-party service providers (each such account, a "Third-Party Account") by either: (1) providing your Third-Party Account login information through the Services; or (2) allowing us to access your Third-Party Account, as is permitted under the applicable terms and conditions that govern your use of each Third-Party Account. You represent and warrant that you are entitled to disclose your Third-Party Account login information to us and/or grant us access to your Third-Party Account, without breach by you of any of the terms and conditions that govern your use of the applicable Third-Party Account, and without obligating us to pay any fees or making us subject to any usage limitations imposed by the third-party service provider of the Third-Party Account. By granting us access to any Third-Party Accounts, you understand that (1) we may access, make available, and store (if applicable) any content that you have provided to and stored in your Third-Party Account (the "Social Network Content") so that it is available on and through the Services via your account, including without limitation any friend lists and (2) we may submit to and receive from your Third-Party Account additional information to the extent you are notified when you link your account with the Third-Party Account. Depending on the Third-Party Accounts you choose and subject to the privacy settings that you have set in such Third-Party Accounts, personally identifiable information that you post to your Third-Party Accounts may be available on and through your account on the Services. Please note that if a Third-Party Account or associated service becomes unavailable or our access to such Third-Party Account is terminated by the third-party service provider, then Social Network Content may no longer be available on and through the Services. You will have the ability to disable the connection between your account on the Services and your Third-Party Accounts at any time. PLEASE NOTE THAT YOUR RELATIONSHIP WITH THE THIRD-PARTY SERVICE PROVIDERS ASSOCIATED WITH YOUR THIRD-PARTY ACCOUNTS IS GOVERNED SOLELY BY YOUR AGREEMENT(S) WITH SUCH THIRD-PARTY SERVICE PROVIDERS. We make no effort to review any Social Network Content for any purpose, including but not limited to, for accuracy, legality, or non-infringement, and we are not responsible for any Social Network Content. You acknowledge and agree that we may access your email address book associated with a Third-Party Account and your contacts list stored on your mobile device or tablet computer solely for purposes of identifying and informing you of those contacts who have also registered to use the Services. You can deactivate the connection between the Services and your Third-Party Account by contacting us using the contact information below or through your account settings (if applicable). We will attempt to delete any information stored on our servers that was obtained through such Third-Party Account, except the username and profile picture that become associated with your account.

11. THIRD-PARTY WEBSITES AND CONTENT

The Services may contain (or you may be sent via the Site) links to other websites ("Third-Party Websites") as well as articles, photographs, text, graphics, pictures, designs, music, sound, video, information, applications, software, and other content or items belonging to or originating from third parties ("Third-Party Content"). Such Third-Party Websites and Third-Party Content are not investigated, monitored, or checked for accuracy, appropriateness, or completeness by us, and we are not responsible for any Third-Party Websites accessed through the Services or any Third-Party Content posted on, available through, or installed from the Services, including the content, accuracy, offensiveness, opinions, reliability, privacy practices, or other policies of or contained in the Third-Party Websites or the Third-Party Content. Inclusion of, linking to, or permitting the use or installation of any Third-Party Websites or any Third-Party Content does not imply approval or endorsement thereof by us. If you decide to leave the Services and access the Third-Party Websites or to use or install any Third-Party Content, you do so at your own risk, and you should be aware these Legal Terms no longer govern. You should review the applicable terms and policies, including privacy and data gathering practices, of any website to which you navigate from the Services or relating to any applications you use or install from the Services. Any purchases you make through Third-Party Websites will be through other websites and from other companies, and we take no responsibility whatsoever in relation to such purchases which are exclusively between you and the applicable third party. You agree and acknowledge that we do not endorse the products or services offered on Third-Party Websites and you shall hold us blameless from any harm caused by your purchase of such products or services. Additionally, you shall hold us blameless from any losses sustained by you or harm caused to you relating to or resulting in any way from any Third-Party Content or any contact with Third-Party Websites.

12. SERVICES MANAGEMENT

We reserve the right, but not the obligation, to: (1) monitor the Services for violations of these Legal Terms; (2) take appropriate legal action against anyone who, in our sole discretion, violates the law or these Legal Terms, including without limitation, reporting such user to law enforcement authorities; (3) in our sole discretion and without limitation, refuse, restrict access to, limit the availability of, or disable (to the extent technologically feasible) any of your Contributions or any portion thereof; (4) in our sole discretion and without limitation, notice, or liability, to remove from the Services or otherwise disable all files and content that are excessive in size or are in any way burdensome to our systems; and (5) otherwise manage the Services in a manner designed to protect our rights and property and to facilitate the proper functioning of the Services.

13. PRIVACY POLICY

We care about data privacy and security. Please review our Privacy Policy: https://www.onboarded.com/privacy-policy. By using the Services, you agree to be bound by our Privacy Policy, which is incorporated into these Legal Terms. Please be advised the Services are hosted in the United States. If you access the Services from any other region of the world with laws or other requirements governing personal data collection, use, or disclosure that differ from applicable laws in the United States, then through your continued use of the Services, you are transferring your data to the United States, and you expressly consent to have your data transferred to and processed in the United States.

14. DIGITAL MILLENNIUM COPYRIGHT ACT (DMCA) NOTICE AND POLICY

Notifications

We respect the intellectual property rights of others. If you believe that any material available on or through the Services infringes upon any copyright you own or control, please immediately notify our Designated Copyright Agent using the contact information provided below (a "Notification"). A copy of your Notification will be sent to the person who posted or stored the material addressed in the Notification. Please be advised that pursuant to federal law you may be held liable for damages if you make material misrepresentations in a Notification. Thus, if you are not sure that material located on or linked to by the Services infringes your copyright, you should consider first contacting an attorney.

All Notifications should meet the requirements of DMCA 17 U.S.C. § 512(c)(3) and include the following information: (1) A physical or electronic signature of a person authorized to act on behalf of the owner of an exclusive right that is allegedly infringed; (2) identification of the copyrighted work claimed to have been infringed, or, if multiple copyrighted works on the Services are covered by the Notification, a representative list of such works on the Services; (3) identification of the material that is claimed to be infringing or to be the subject of infringing activity and that is to be removed or access to which is to be disabled, and information reasonably sufficient to permit us to locate the material; (4) information reasonably sufficient to permit us to contact the complaining party, such as an address, telephone number, and, if available, an email address at which the complaining party may be contacted; (5) a statement that the complaining party has a good faith belief that use of the material in the manner complained of is not authorized by the copyright owner, its agent, or the law; and (6) a statement that the information in the notification is accurate, and under penalty of perjury, that the complaining party is authorized to act on behalf of the owner of an exclusive right that is allegedly infringed upon.

Counter Notification

If you believe your own copyrighted material has been removed from the Services as a result of a mistake or misidentification, you may submit a written counter notification to our Designated Copyright Agent using the contact information provided below (a "Counter Notification"). To be an effective Counter Notification under the DMCA, your Counter Notification must include substantially the following: (1) identification of the material that has been removed or disabled and the location at which the material appeared before it was removed or disabled; (2) a statement that you consent to the jurisdiction of the Federal District Court in which your address is located, or if your address is outside the United States, for any judicial district in which we are located; (3) a statement that you will accept service of process from the party that filed the Notification or the party's agent; (4) your name, address, and telephone number; (5) a statement under penalty of perjury that you have a good faith belief that the material in question was removed or disabled as a result of a mistake or misidentification of the material to be removed or disabled; and (6) your physical or electronic signature.

If you send us a valid, written Counter Notification meeting the requirements described above, we will restore your removed or disabled material, unless we first receive notice from the party filing the Notification informing us that such party has filed a court action to restrain you from engaging in infringing activity related to the material in question. Please note that if you materially misrepresent that the disabled or removed content was removed by mistake or misidentification, you may be liable for damages, including costs and attorney's fees. Filing a false Counter Notification constitutes perjury.

Designated Copyright Agent

Tyler Browne

Attn: Copyright Agent

885 Tahoe Blvd

#D-6

Incline Village, NV 89451

United States

legal@onboarded.com

15. TERM AND TERMINATION

These Legal Terms shall remain in full force and effect while you use the Services. WITHOUT LIMITING ANY OTHER PROVISION OF THESE LEGAL TERMS, WE RESERVE THE RIGHT TO, IN OUR SOLE DISCRETION AND WITHOUT NOTICE OR LIABILITY, DENY ACCESS TO AND USE OF THE SERVICES (INCLUDING BLOCKING CERTAIN IP ADDRESSES), TO ANY PERSON FOR ANY REASON OR FOR NO REASON, INCLUDING WITHOUT LIMITATION FOR BREACH OF ANY REPRESENTATION, WARRANTY, OR COVENANT CONTAINED IN THESE LEGAL TERMS OR OF ANY APPLICABLE LAW OR REGULATION. WE MAY TERMINATE YOUR USE OR PARTICIPATION IN THE SERVICES OR DELETE YOUR ACCOUNT AND ANY CONTENT OR INFORMATION THAT YOU POSTED AT ANY TIME, WITHOUT WARNING, IN OUR SOLE DISCRETION.

If we terminate or suspend your account for any reason, you are prohibited from registering and creating a new account under your name, a fake or borrowed name, or the name of any third party, even if you may be acting on behalf of the third party. In addition to terminating or suspending your account, we reserve the right to take appropriate legal action, including without limitation pursuing civil, criminal, and injunctive redress.

16. MODIFICATIONS AND INTERRUPTIONS

We reserve the right to change, modify, or remove the contents of the Services at any time or for any reason at our sole discretion without notice. However, we have no obligation to update any information on our Services. We will not be liable to you or any third party for any modification, price change, suspension, or discontinuance of the Services.

We cannot guarantee the Services will be available at all times. We may experience hardware, software, or other problems or need to perform maintenance related to the Services, resulting in interruptions, delays, or errors. We reserve the right to change, revise, update, suspend, discontinue, or otherwise modify the Services at any time or for any reason without notice to you. You agree that we have no liability whatsoever for any loss, damage, or inconvenience caused by your inability to access or use the Services during any downtime or discontinuance of the Services. Nothing in these Legal Terms will be construed to obligate us to maintain and support the Services or to supply any corrections, updates, or releases in connection therewith.

17. GOVERNING LAW

These Legal Terms and your use of the Services are governed by and construed in accordance with the laws of the State of Delaware applicable to agreements made and to be entirely performed within the State of Delaware, without regard to its conflict of law principles.

18. DISPUTE RESOLUTION

Binding Arbitration

If the Parties are unable to resolve a Dispute through informal negotiations, the Dispute (except those Disputes expressly excluded below) will be finally and exclusively resolved by binding arbitration. YOU UNDERSTAND THAT WITHOUT THIS PROVISION, YOU WOULD HAVE THE RIGHT TO SUE IN COURT AND HAVE A JURY TRIAL. The arbitration shall be commenced and conducted under the Commercial Arbitration Rules of the American Arbitration Association ("AAA") and, where appropriate, the AAA’s Supplementary Procedures for Consumer Related Disputes ("AAA Consumer Rules"), both of which are available at the American Arbitration Association (AAA) website. Your arbitration fees and your share of arbitrator compensation shall be governed by the AAA Consumer Rules and, where appropriate, limited by the AAA Consumer Rules. If such costs are determined by the arbitrator to be excessive, we will pay all arbitration fees and expenses. The arbitration may be conducted in person, through the submission of documents, by phone, or online. The arbitrator will make a decision in writing, but need not provide a statement of reasons unless requested by either Party. The arbitrator must follow applicable law, and any award may be challenged if the arbitrator fails to do so. Except where otherwise required by the applicable AAA rules or applicable law, the arbitration will take place in San Francisco, California. Except as otherwise provided herein, the Parties may litigate in court to compel arbitration, stay proceedings pending arbitration, or to confirm, modify, vacate, or enter judgment on the award entered by the arbitrator.

If for any reason, a Dispute proceeds in court rather than arbitration, the Dispute shall be commenced or prosecuted in the state and federal courts located in Delaware, and the Parties hereby consent to, and waive all defenses of lack of personal jurisdiction, and forum non conveniens with respect to venue and jurisdiction in such state and federal courts. Application of the United Nations Convention on Contracts for the International Sale of Goods and the Uniform Computer Information Transaction Act (UCITA) are excluded from these Legal Terms.

In no event shall any Dispute brought by either Party related in any way to the Services be commenced more than one (1) years after the cause of action arose. If this provision is found to be illegal or unenforceable, then neither Party will elect to arbitrate any Dispute falling within that portion of this provision found to be illegal or unenforceable and such Dispute shall be decided by a court of competent jurisdiction within the courts listed for jurisdiction above, and the Parties agree to submit to the personal jurisdiction of that court.

Restrictions

The Parties agree that any arbitration shall be limited to the Dispute between the Parties individually. To the full extent permitted by law, (a) no arbitration shall be joined with any other proceeding; (b) there is no right or authority for any Dispute to be arbitrated on a class-action basis or to utilize class action procedures; and (c) there is no right or authority for any Dispute to be brought in a purported representative capacity on behalf of the general public or any other persons.

Exceptions to Arbitration

The Parties agree that the following Disputes are not subject to the above provisions concerning binding arbitration: (a) any Disputes seeking to enforce or protect, or concerning the validity of, any of the intellectual property rights of a Party; (b) any Dispute related to, or arising from, allegations of theft, piracy, invasion of privacy, or unauthorized use; and (c) any claim for injunctive relief. If this provision is found to be illegal or unenforceable, then neither Party will elect to arbitrate any Dispute falling within that portion of this provision found to be illegal or unenforceable and such Dispute shall be decided by a court of competent jurisdiction within the courts listed for jurisdiction above, and the Parties agree to submit to the personal jurisdiction of that court.

19. CORRECTIONS

There may be information on the Services that contains typographical errors, inaccuracies, or omissions, including descriptions, pricing, availability, and various other information. We reserve the right to correct any errors, inaccuracies, or omissions and to change or update the information on the Services at any time, without prior notice.

20. DISCLAIMER

THE SERVICES ARE PROVIDED ON AN AS-IS AND AS-AVAILABLE BASIS. YOU AGREE THAT YOUR USE OF THE SERVICES WILL BE AT YOUR SOLE RISK. TO THE FULLEST EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, IN CONNECTION WITH THE SERVICES AND YOUR USE THEREOF, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE MAKE NO WARRANTIES OR REPRESENTATIONS ABOUT THE ACCURACY OR COMPLETENESS OF THE SERVICES' CONTENT OR THE CONTENT OF ANY WEBSITES OR MOBILE APPLICATIONS LINKED TO THE SERVICES AND WE WILL ASSUME NO LIABILITY OR RESPONSIBILITY FOR ANY (1) ERRORS, MISTAKES, OR INACCURACIES OF CONTENT AND MATERIALS, (2) PERSONAL INJURY OR PROPERTY DAMAGE, OF ANY NATURE WHATSOEVER, RESULTING FROM YOUR ACCESS TO AND USE OF THE SERVICES, (3) ANY UNAUTHORIZED ACCESS TO OR USE OF OUR SECURE SERVERS AND/OR ANY AND ALL PERSONAL INFORMATION AND/OR FINANCIAL INFORMATION STORED THEREIN, (4) ANY INTERRUPTION OR CESSATION OF TRANSMISSION TO OR FROM THE SERVICES, (5) ANY BUGS, VIRUSES, TROJAN HORSES, OR THE LIKE WHICH MAY BE TRANSMITTED TO OR THROUGH THE SERVICES BY ANY THIRD PARTY, AND/OR (6) ANY ERRORS OR OMISSIONS IN ANY CONTENT AND MATERIALS OR FOR ANY LOSS OR DAMAGE OF ANY KIND INCURRED AS A RESULT OF THE USE OF ANY CONTENT POSTED, TRANSMITTED, OR OTHERWISE MADE AVAILABLE VIA THE SERVICES. WE DO NOT WARRANT, ENDORSE, GUARANTEE, OR ASSUME RESPONSIBILITY FOR ANY PRODUCT OR SERVICE ADVERTISED OR OFFERED BY A THIRD PARTY THROUGH THE SERVICES, ANY HYPERLINKED WEBSITE, OR ANY WEBSITE OR MOBILE APPLICATION FEATURED IN ANY BANNER OR OTHER ADVERTISING, AND WE WILL NOT BE A PARTY TO OR IN ANY WAY BE RESPONSIBLE FOR MONITORING ANY TRANSACTION BETWEEN YOU AND ANY THIRD-PARTY PROVIDERS OF PRODUCTS OR SERVICES. AS WITH THE PURCHASE OF A PRODUCT OR SERVICE THROUGH ANY MEDIUM OR IN ANY ENVIRONMENT, YOU SHOULD USE YOUR BEST JUDGMENT AND EXERCISE CAUTION WHERE APPROPRIATE.

21. LIMITATIONS OF LIABILITY

IN NO EVENT WILL WE OR OUR DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY DIRECT, INDIRECT, CONSEQUENTIAL, EXEMPLARY, INCIDENTAL, SPECIAL, OR PUNITIVE DAMAGES, INCLUDING LOST PROFIT, LOST REVENUE, LOSS OF DATA, OR OTHER DAMAGES ARISING FROM YOUR USE OF THE SERVICES, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

22. INDEMNIFICATION

You agree to defend, indemnify, and hold us harmless, including our subsidiaries, affiliates, and all of our respective officers, agents, partners, and employees, from and against any loss, damage, liability, claim, or demand, including reasonable attorneys’ fees and expenses, made by any third party due to or arising out of: (1) your Contributions; (2) use of the Services; (3) breach of these Legal Terms; (4) any breach of your representations and warranties set forth in these Legal Terms; (5) your violation of the rights of a third party, including but not limited to intellectual property rights; or (6) any overt harmful act toward any other user of the Services with whom you connected via the Services. Notwithstanding the foregoing, we reserve the right, at your expense, to assume the exclusive defense and control of any matter for which you are required to indemnify us, and you agree to cooperate, at your expense, with our defense of such claims. We will use reasonable efforts to notify you of any such claim, action, or proceeding which is subject to this indemnification upon becoming aware of it.

23. USER DATA

We will maintain certain data that you transmit to the Services for the purpose of managing the performance of the Services, as well as data relating to your use of the Services. Although we perform regular routine backups of data, you are solely responsible for all data that you transmit or that relates to any activity you have undertaken using the Services. You agree that we shall have no liability to you for any loss or corruption of any such data, and you hereby waive any right of action against us arising from any such loss or corruption of such data.

24. ELECTRONIC COMMUNICATIONS, TRANSACTIONS, AND SIGNATURES

Visiting the Services, sending us emails, and completing online forms constitute electronic communications. You consent to receive electronic communications, and you agree that all agreements, notices, disclosures, and other communications we provide to you electronically, via email and on the Services, satisfy any legal requirement that such communication be in writing. YOU HEREBY AGREE TO THE USE OF ELECTRONIC SIGNATURES, CONTRACTS, ORDERS, AND OTHER RECORDS, AND TO ELECTRONIC DELIVERY OF NOTICES, POLICIES, AND RECORDS OF TRANSACTIONS INITIATED OR COMPLETED BY US OR VIA THE SERVICES. You hereby waive any rights or requirements under any statutes, regulations, rules, ordinances, or other laws in any jurisdiction which require an original signature or delivery or retention of non-electronic records, or to payments or the granting of credits by any means other than electronic means.

25. SMS TEXT MESSAGING

Message Frequency

Onboarded sends SMS messages only when necessary for transactional purposes, such as compliance updates, security alerts, or required notifications. The frequency of messages depends on user activity and service needs, but we strive to keep communications minimal and relevant. Since SMS is a regulated communication channel in the U.S., Onboarded’s SMS services operate through third-party providers (such as Twilio) and follow carrier requirements. Customers using SMS functionality agree to: - Obtain valid end-user consent before sending SMS messages. - Provide opt-out mechanisms, allowing users to revoke consent at any time. - Comply with Twilio’s Messaging Policy (available at https://www.twilio.com/en-us/legal/messaging-policy) and applicable SMS regulations. Onboarded may periodically audit compliance with these requirements, and customers must provide proof of consent upon request. Customers are responsible for any penalties resulting from non-compliance with Twilio’s policies or SMS regulations.

Opting Out

If at any time you wish to stop receiving SMS messages from us, simply reply to the text with "STOP.” You may receive an SMS message confirming your opt out.

Message and Data Rates

Please be aware that message and data rates may apply to any SMS messages sent or received. The rates are determined by your carrier and the specifics of your mobile plan.

Support

If you have any questions or need assistance regarding our SMS communications, please email us at legal@onboarded.com or call at (+1)7758991038.

26. CALIFORNIA USERS AND RESIDENTS

If any complaint with us is not satisfactorily resolved, you can contact the Complaint Assistance Unit of the Division of Consumer Services of the California Department of Consumer Affairs in writing at 1625 North Market Blvd., Suite N 112, Sacramento, California 95834 or by telephone at (800) 952-5210 or (916) 445-1254.

27. MISCELLANEOUS

These Legal Terms and any policies or operating rules posted by us on the Services or in respect to the Services constitute the entire agreement and understanding between you and us. Our failure to exercise or enforce any right or provision of these Legal Terms shall not operate as a waiver of such right or provision. These Legal Terms operate to the fullest extent permissible by law. We may assign any or all of our rights and obligations to others at any time. We shall not be responsible or liable for any loss, damage, delay, or failure to act caused by any cause beyond our reasonable control. If any provision or part of a provision of these Legal Terms is determined to be unlawful, void, or unenforceable, that provision or part of the provision is deemed severable from these Legal Terms and does not affect the validity and enforceability of any remaining provisions. There is no joint venture, partnership, employment or agency relationship created between you and us as a result of these Legal Terms or use of the Services. You agree that these Legal Terms will not be construed against us by virtue of having drafted them. You hereby waive any and all defenses you may have based on the electronic form of these Legal Terms and the lack of signing by the parties hereto to execute these Legal Terms.

28. CORE COMPLIANCE SERVICES

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Core Compliance Services

Onboarded provides tools and resources to support Customers in managing their employee onboarding and compliance obligations (the “Core Compliance Services”). These services include, but are not limited to:

  • Employment eligibility verification workflows (e.g., I-9 and E-Verify).
  • Federal, state, and local tax withholding forms (e.g., W-4, state-specific forms).
  • Federal and state labor posters, notices, and onboarding documentation.
  • Other generally applicable employee onboarding workflows and documentation required under employment laws.

1. Customer Responsibility

While Onboarded provides tools, templates, and pre-built workflows to support compliance, Customers (or Partners, as applicable) remain solely responsible for:

  • Configuring workflows, policies, and templates to meet their business and regulatory requirements.
  • Reviewing and adopting Onboarded-provided resources (e.g., forms, workflows, and labor notices) to ensure they align with their specific compliance needs.
  • Ensuring compliance with applicable federal, state, and local laws, including employment, tax, and labor requirements.
  • Training their teams to accurately follow the steps provided in Onboarded workflows (e.g., virtual I-9 document review processes).

2. Onboarded’s Role

Onboarded acts solely as a facilitator of compliance enablement by providing tools, templates, and pre-built workflows. Onboarded is not responsible for:

  • Guaranteeing compliance with federal, state, or local laws or regulations.
  • The accuracy, completeness, or enforceability of Customer-modified workflows, forms, or templates.
  • Ensuring Customers or Users correctly follow the steps required to maintain compliance (e.g., verifying document submissions for I-9).

Onboarded regularly monitors regulatory changes and updates its Core Compliance Services to reflect current legal standards. However, Customers are responsible for reviewing and implementing updates to meet their compliance obligations.

3. User Responsibilities

For Workers accessing Onboarded’s Services, whether directly or through a Partner Platform, Onboarded facilitates tasks as directed by the Customer or Partner. Users may be required to:

  • Provide personal information (e.g., name, SSN) necessary for compliance workflows.
  • Complete forms, such as tax withholding and employment eligibility verification documents.
  • Electronically sign documents or submit required onboarding materials.

Users acknowledge that Onboarded acts solely as a facilitator and does not control the content, timing, or requirements of compliance tasks initiated by their employer or Partner Platform.

4. Partner Platforms

For Users accessing Onboarded’s Core Compliance Services through Partner Platforms:

  • The Partner’s agreements govern additional terms, workflows, and responsibilities specific to that Partner’s services.
  • Partners remain responsible for ensuring their configurations, integrations, and use of Onboarded’s tools meet applicable compliance obligations.
  • Onboarded’s role remains that of a backend technology provider offering tools to facilitate compliance workflows.

5. Example Use Case

As an example, Onboarded supports virtual I-9 document review workflows in line with DHS guidance. Onboarded provides the tools and steps for employers to comply with employment eligibility requirements. However, it remains the Customer’s responsibility to ensure their teams are properly trained and adhere to the steps provided to maintain compliance.

29. E-SIGNATURE

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E-Signature Functionality

Onboarded provides electronic signature functionality (“E-Signature Service”) to support compliance workflows and document execution. Use of the E-Signature Service may occur in two distinct ways: (1) as part of Onboarded’s pre-built core compliance workflows, or (2) for additional custom documents configured by Customers or Partners.

1. Integrated Core Compliance Tasks

Some core compliance workflows maintained by Onboarded include integrated E-Signature compliance tooling. Examples include employment eligibility verification (e.g., I-9 forms), federal or state withholding forms, and certain employee onboarding documents. These workflows are designed to include best practices for electronic signature compliance at the tool level.

Customer Responsibility:

  • While Onboarded provides the tooling to meet technical compliance requirements (e.g., signature capture, audit trails, and secure document storage), Customers or Partners remain responsible for ensuring appropriate user consent to use electronic signatures.
  • Customers must ensure their terms of service, agreements, or other consent mechanisms provide Workers with proper notice and obtain their consent to sign documents electronically.

Onboarded does not assume responsibility for obtaining consent from Workers or end-users.

2. Custom Documents Configured by Customers

Customers or Partners may use Onboarded’s E-Signature Service to enable electronic signatures on additional documents, beyond Onboarded’s pre-built core compliance workflows.

Onboarded’s Role:

  • Onboarded provides the technical tools to support electronic signatures, including document signing workflows, audit trails, and secure storage.
  • Onboarded does not guarantee compliance with electronic signature laws (e.g., the U.S. E-SIGN Act) for custom documents. E-Signature compliance depends on how Customers or Partners configure and present documents to end-users.

Customer Responsibility:

  • Customers or Partners are responsible for configuring document presentation and ensuring that appropriate consent is obtained from Workers or end-users.
  • Customers must ensure that all processes—including how documents are delivered, signed, and acknowledged—meet applicable legal requirements for electronic signatures in their jurisdiction.

General Limitations

Onboarded is not responsible for:

  • The content, validity, or enforceability of any documents signed using the E-Signature Service.
  • Ensuring end-user understanding of document content or consent mechanisms.
  • Verifying the identity of document signatories unless such verification tools are explicitly enabled and configured by the Customer or Partner.

For Partner Platforms

When Onboarded’s E-Signature Service is accessed through a Partner Platform, all responsibilities outlined above remain applicable to Partners and their Customers. Partners must ensure their agreements with end-users address consent requirements and electronic signature compliance. Onboarded acts as the backend facilitator of the E-Signature tooling but does not manage the Partner’s workflows, consent processes, or terms of use.

30. DATA SECURITY AND PRIVACY

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Data Security and Privacy

Onboarded is committed to maintaining the security, confidentiality, and integrity of data processed through its platform and services. Onboarded implements industry-standard safeguards to ensure the protection of Customer and User data. This section outlines the responsibilities and expectations of Customers, Partners, and Users regarding data security and privacy when using Onboarded’s Services.

1. Data Security Measures

Onboarded employs administrative, technical, and physical safeguards to protect data, including:

  • Encryption of data in transit and at rest using industry-standard protocols.
  • Access controls to restrict unauthorized access to systems and data.
  • Regular security audits, penetration testing, and monitoring for vulnerabilities.
  • Data redundancy and backup procedures to ensure continuity and availability.

2. Customer and Partner Responsibilities

While Onboarded maintains robust security measures, Customers and Partners remain responsible for:

  • Configuring workflows, policies, and access permissions to meet their security and compliance requirements.
  • Ensuring the accuracy, integrity, and lawful collection of data submitted through the platform.
  • Securing credentials, API keys, and administrative access to the Onboarded platform or Partner-integrated services.
  • Notifying Onboarded promptly of any unauthorized access or suspected breaches related to their use of the Services.

Partners integrating Onboarded’s Services into their platforms must ensure end-user compliance with applicable privacy and security obligations through their agreements and policies.

3. User (Worker) Data

For Workers accessing Onboarded’s platform directly or through Partner-integrated services:

  • Onboarded processes Worker data strictly at the direction of the Customer (or Partner, as applicable) to facilitate onboarding and compliance tasks.
  • Workers may be required to submit personal information, complete forms, or provide electronic signatures. This data is processed solely for the purpose of fulfilling Customer-initiated workflows.
  • Onboarded does not use Worker data for its own purposes beyond providing the requested services and maintaining the platform’s security and performance.

Workers are encouraged to direct any questions regarding their data use to their employer or the initiating entity (e.g., Partner Platform).

4. Data Privacy Compliance

Onboarded complies with applicable data privacy laws, including but not limited to:

  • General Data Protection Regulation (GDPR) for processing personal data of EU residents.
  • California Consumer Privacy Act (CCPA) for handling data of California residents.
  • Other jurisdiction-specific data protection laws, as applicable.

Onboarded serves as a Data Processor under applicable laws, processing data at the direction of Customers (or Partners). Customers and Partners are responsible for ensuring compliance with applicable privacy regulations, including notifying end-users of data processing activities and fulfilling data subject rights.

5. Third-Party Sub-Processors

Onboarded may use third-party sub-processors to support the delivery of its Services. Onboarded maintains a list of approved sub-processors and ensures they meet security and privacy requirements through contractual obligations.

Customers and Partners are responsible for ensuring proper disclosures and notifications regarding Onboarded’s role and any approved sub-processors in their agreements with end-users.

6. Example Use Case

When a Customer initiates onboarding workflows (e.g., I-9 completion, tax withholding forms), Onboarded facilitates data collection, secure storage, and transmission. The Customer configures workflows and policies to meet their compliance obligations, while Onboarded ensures the data is encrypted, stored securely, and accessible only as required.

7. Disclaimer

While Onboarded takes appropriate measures to safeguard data, no system is entirely immune to risks. Customers, Partners, and Users share responsibility for ensuring proper use of the Services, secure access to accounts, and compliance with applicable data protection laws.

31. NO PROTECTED HEALTH INFORMATION

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No Protected Health Information

Onboarded’s Services are not designed or intended to collect, store, or process Protected Health Information (“PHI”) or Individually Identifiable Health Information (“IIHI”) as defined under the Health Insurance Portability and Accountability Act (HIPAA) or other similar regulations.

1. Prohibition on Submitting PHI or IIHI

Customers, Partners, and Users agree that:

  • They will not submit, transmit, or process any Protected Health Information or Individually Identifiable Health Information through Onboarded’s Services.
  • The Services are not configured to meet the security and privacy requirements for PHI under HIPAA or similar regulations.
  • Customers and Partners are responsible for ensuring compliance with applicable data privacy laws and regulations related to health information.

2. Customer and Partner Responsibilities

Customers and Partners are solely responsible for:

  • Ensuring that their use of Onboarded’s Services does not involve PHI or IIHI.
  • Configuring workflows, templates, and other tools to avoid including health-related data or content.
  • Training their Users to refrain from submitting PHI or IIHI via the platform, whether manually or through integrations.

3. Onboarded’s Role and Disclaimer

Onboarded acts solely as a technology provider and facilitator of compliance workflows initiated and configured by Customers or Partners. Onboarded:

  • Does not review or validate the content submitted through its Services for compliance with health-related regulations.
  • Is not responsible for identifying or flagging PHI or IIHI submitted by Customers, Partners, or Users.
  • Explicitly disclaims any liability arising from the inadvertent inclusion of health-related information within its Services.

4. Example Use Case

While Onboarded facilitates onboarding workflows for employment compliance (e.g., I-9 verification, tax withholding forms), Customers or Partners must ensure that no PHI or health-related content is included in these processes. For example:

  • Customers configuring form submissions must avoid incorporating health-related questions or fields that collect PHI.
  • Workers completing workflows on Onboarded’s platform must refrain from entering any health-related details, even in free-text fields.

5. Breach of Policy

Any submission of PHI or IIHI in violation of this Policy is the sole responsibility of the Customer or Partner. If Onboarded becomes aware of any such violation, it may:

  • Promptly notify the Customer or Partner to address and remediate the issue.
  • Take steps to suspend or remove non-compliant data to protect the integrity of the platform.

6. Partner Platform Use

For Users accessing Onboarded’s Services through a Partner Platform, the Partner is responsible for ensuring that end-user agreements and workflows prohibit the submission of PHI or IIHI and comply with applicable regulations. Onboarded assumes no liability for Partner-managed workflows or data handling practices.

32. CONTACT US

In order to resolve a complaint regarding the Services or to receive further information regarding use of the Services, please contact us at:

Onboarded, Inc.

885 Tahoe Blvd.

#D-6

Incline Village, NV 89451

United States

Phone: (+1)7758991038

legal@onboarded.com

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